Tasmanian Chess Association ANNUAL GENERAL Meeting 12th of March 2018 Agenda
(as at 7th of March 2018)
Meeting Opens
1. Welcome and Introductions
2. Apologies
3. Motion to accept the minutes of the AGM (13th of March 2017)
4. Review of actions arising from the AGM (13th of March 2017)
a. Ian Little to approach Christine Rumley to obtain consent, and follow up as appropriate. – Closed
b. Ian Little, in consultation with Denis McMahon, to draft a set of TCA Event Guidelines for presentation to the TCA Executive. – Closed
c. Ian Little to liaise with Kevin Bonham on the most recent version of all documents relating to the ACF’s Code of Ethics and where to find them. – Closed
d. Ian Little to incorporate appropriate references and/or links to all relevant ACF Code of Ethics documents in the draft of the TCA Event Guidelines, and on the TCA website once the TCA Event Guidelines have been approved and adopted. - Ongoing
5. Review of actions arising from Executive Meetings
a. Ian Little to write to David Walsh and/or his MONA liaison and open relations between MONA and the TCA. – Closed
b. Ian Little to advertise the 2018 TCA Chess Championships using Facebook to a value not exceeding $50 and assess results. – Closed
c. Ian Little to develop materials for printing and dispersion at Chess Kids events. – Closed
d. Ian Little to investigate banking options for the TCA and report to the TCA executive at the next meeting. – Closed
6. Presidents Report
a. Questions
b. Motion to accept the president’s report
7. Treasurers Report
a. Questions
b. Motion to accept treasurers report
8. Junior Officers Report
a. Questions
b. Motion to accept junior officers report
9. 2018 Annual Fees
Moved Little
That, membership fees for 2018 remain unchanged, with membership dating from 1/7/18 to 30/6/19
10. Appointment of an appropriate auditor
Moved Little
That, the appointment of the auditor be suspended until the relevant constitutional amendment is considered.
11. Election of Office Bearers
a. Denis McMahon for the office of President (nominated by Ian Little)
b. Kevin Bonham for the office of Vice-President (nominated by Denis McMahon)
c. Ian Little for the office of Secretary (nominated by Denis McMahon)
d. Ian Little for the office of Treasurer (nominated by Denis McMahon)
e. Kevin Bonham for the office of Ratings Officer (nominated by Ian Little)
f. Ian Little for the office of Webmaster (nominated by Denis McMahon)
g. Christine Rumley for the office of Junior Chess Officer (nominated by Ian Little)
12. Motions Moved in Advance
Moved McMahon
That, following the decision by the ACF to award Grand Prix consolation prizes to State winners, the TCA register the 2018 Tasmanian Open in the ACF Grand Prix and, subject to the ACF continuing this policy, register the 2019 Tasmanian Championship and the 2019 Tasmanian Open.
Moved Little
That, subsequent to advice from the Department of Consumer Affairs, the constitution of the Tasmanian Chess Association (Inc.) be amended such that rule 8 Auditor be removed along with all references to it (9.5.e, and 16.1.c) and the remaining rules re-numbered accordingly.
Moved Little
That, the constitution of the Tasmanian Chess Association (Inc.) be amended such that the amount specified under rule 7.4 be increased from $250 to $500.
Moved Little
That, the TCA approve and adopt the circulated State & Titled Tournament Guidelines of the Tasmanian Chess Association (Inc.) with all amendments.